The Friends of Black Rock-High Rock, Inc requires staff, officers and volunteers to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of the organization, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.
It is the responsibility of all staff, officers and volunteers to comply with The Friends of Black Rock-High Rock’s policy of reporting violations or suspected violations in accordance with the organization’s Whistleblower Policy.
No staff, officer or volunteer who in good faith reports a violation shall suffer harassment, retaliation or adverse consequence. Any one who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment. This Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns within the organization prior to seeking resolution outside the organization.
The Friends of Black Rock-High Rock subscribes to the principle of an open door policy and encourages employees, officers and volunteers to share their questions, concerns, suggestions or complaints with someone who can address them properly. In most cases, an employee’s or a volunteer’s supervisor is in the best position to address an area of concern. However, if you are not comfortable speaking with your supervisor or you are not satisfied with your supervisor’s response, you are encouraged to speak with the Executive Director first.
Supervisors and managers are required to report suspected violations to The Friends of Black Rock-High Rock’s Compliance Officer who has specific and exclusive responsibility to investigate all reported violations. For suspected fraud, or when you are not satisfied or uncomfortable with following the organization’s open door policy, individuals should contact the organization’s Compliance Officer directly.
The Friends of Black Rock-High Rock’s Compliance Officer is the secretary of the board of directors. The Compliance Officer is responsible for investigating and resolving all reported complaints and allegations concerning violations of company policy and, at his/her discretion, shall advise the President of the board of directors. The Compliance Officer has direct access to the board of directors and is required to report at least annually on compliance activity.
Accounting and Auditing Matters
The audit committee of the board of directors shall address all reported concerns or complaints regarding corporate accounting practices, internal controls or auditing. The Compliance Officer shall immediately notify the audit committee of any such complaint and work with the committee until the matter is resolved.
Acting in Good Faith
Anyone filing a complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation of the organization’s regulation policy. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.
Violations or suspected violations may be submitted on a confidential basis by the complainant or may be submitted anonymously. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.
Handling of Reported Violations
The Compliance Officer will notify the sender and acknowledge receipt of the reported violation or suspected violation within five business days. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.