Rendezvous planning meeting, March 31, 2009
Justin, Crow, Margie, Holly, Metric
Food: for 300 people, 500 outside
trash can turkeys, deep fried turkeys, DPW BBQ Spoon
* Crow: contact Spoon, borrow DPW BBQ
get several BBQs and fryers
salads, breads, Crimson Ceasars
* Metric: list of food, Scolari's
distribute food list to group, bounce food list off of Spoon
include plastic cutlery, plates, napkins, sodas, iced tea
encourage people to bring their own mess kit
concern about spoiled food
generators: BLM has 2 - 6KW
* Justin: look into larger generator
bring BLM fridge and freezer. get ice bagged from Burning Man
BLM has blue container specific for bagged ice, pickup truck sized
Metric has chest freezer also
* Margie: Dave Best commissary
* Crow: Burning Man trailer and ice
* Holly: Pershing County health permit, $25
* Metric: Clampers BBQ
* Crow: Gerlach based BBQ
tours and speakers:
Jeff Barker Fly Sat morning
Sat morning Gerlach Metric FBRHR, Stephanie NOS, , FNW:?, Dave Hays BLM
Metric: Peter Goin?,
* Holly: Reid's Office
* Margie: Don Buck, Trails West/OCTA
Justin BLM volunteer opportunities
* Metric: Norvie, Reno Gem and Mineral
* Metric: Alan Cain
* Metric: get a covered wagon
* Metric: Kim Toulouse NDOW
* Justin Mule Deer and Chukar
* Holly: DRI
by April 10 to upodate website
* Margie: Rendezvous letterhead
Holly send out her list
Stephanie: Sophie Sheppard, Dufurrennas
Holly wild horse leader looking
Opal mine Dave Valentine Sunday
Saturday afternoon Dave Valentine petroglyphs
* Metric: Emigrant Tour Dave Cooper, otherwise
* Justin: Dave Valentine email to Margie
move dutch oven cookoff to Sunday
* Holly talk to Pat about cookoff
Margie has talked with Dodd about his talk
* Margie : Valentine Sunday pertroglyph then pertrified forest
* Holly: Brooks Wilson GPS
* Metric: confirm Debbie will be at dune project
encourage people to bring CBs for driving interpretation
add AmeriCorps credit to website
* Holly: Ellen talk about AmeriCorps
* Justin: Opal Mine tour lead from NCA staff, otherwise different tour
* Crow: Farschon High Rock Canyon tour, Fly Canyon hike?
* Holly: Jerome Wild Horse
* Metric: Desert Survivors? High Rock Trekkers?
as prizes secured, tell Metric
mileage only at event for tour leaders, they get themselves to Gerlach
* Justin: Tread Lightly trailer
Lynette Olson painting Stephanie
back of ticket: liability release
dogs on leash:
Crow: emergency plan: how to call for help; identify first responders; pre-contact Gerlach Fire; Black Rock Rangers
Ham Radio
Metric working on phone
where sdoes helicopter land
how to communicate with emergency services people
as part of talk in Gerlach
Justin: yurt?
Crow: porta-potties
Volunteer Schedule - Black Rock Rendezvous - May 23-25, 2009
Volunteer Schedule Black Rock Rendezvous - May 23-25 2009
Date & Time Description Name Notes
Friday, May 22 Set-up
10 am - 1 pm 5 Volunteers to set up large Green tent and camp infrastructure* on playa Crow Owen Metric Bill? * Burn barrels; 4 Firewood; 1 cord Generator; 2KW
2:00 PM ? 2 Volunteers to meet Fence delivery at Dunes Metric Crow
3:00 PM 1 Volunteer to meet Porta-potty delivery ?
4:00 pm - 6:00 pm 2 Volunteers to set up in Community Center for expo on Sat. Morning
Friday evening 1 Volunteer to pick up Black Rock Pizzas and transport to Gerlach
Friday evening 1 Volunteer to pick up kegs & taps from Great Basin and transport to Gerlach May also need volunteers for Silver Peak or other breweries
Saturday, May 23 DAY 1: Expo & Tours
8:30 am - Noon 2 Volunteers to run BRR registration & Tour sign-ups for Expo at Community Center We had talked about tour leaders handling their own sign-up?
9:00 am - 1:00 pm 2 Volunteers needed to staff FBR table in Community Center Should we have a volunterr shifts as runners to bring things to and from Gerlach as needed? (Ice, etc)
9:00 am - 5:00 pm X Volunteers needed to run Kids Camp
12:00 pm - 1:00 pm 4 Volunteers needed to serve lunch at Community Center Sue 4 people feeding 300 people may be a slow lunch?
12:30 pm - 1:30 pm All volunteers to help clean up Community Center after Expo
1:00 pm - 5:00 pm TOURS
5:00 PM On Playa
6:30 pm - 8:00 pm X Volunteers potentially needed to help serve dinner on playa Will the sam volunteers be responsible for clean-up?
7:00 pm - 8:00 pm 2 Volunteers needed to sell wrist bands & merchandise, serving beer & checking Ids Need to have separate tables for beer & merchandise, 2 volunteers @ each
8:00 pm - 9:00 pm 2 Volunteers needed to sell wrist bands & merchandise, serving beer & checking Ids Need to have separate tables for beer & merchandise, 2 volunteers @ each
9:00 pm - 10:00 pm 2 Volunteers needed to sell wrist bands & merchandise, serving beer & checking Ids Need to have separate tables for beer & merchandise, 2 volunteers @ each
Sunday, May 24 DAY 2: Tours, Projects & FBR Meeting
9:00 am - 5:00 pm Volunteers will run Eco Kids Camp all day long during tours
8:00 am - End of Tour 5 Volunteer Tour Guides, TBD - meet in Green Tent Should we have a volunterr shifts as runners to bring things to and from Gerlach as needed? (Ice, etc)
9:00 - 4:00 TOURS
9:00 - 4:00 Direct Service Projects; Coyote Dunes w/ FONW & Slumgullion Creek w/ FBR
6:00 pm - 7:30 pm 2 Volunteers needed to serve dinner metric Do we need servers at a potluck?
6:00 pm - 7:30 pm 2 Volunteers needed to run raffle Volunteers for equipment set-up/take down?
7:00 pm - 8:30 pm 2 Volunteers needed to sell wrist bands & merchandise, serving beer & checking Ids Need to have separate tables for beer & merchandise, 2 volunteers @ each
8:30 pm - 10:00 pm 2 Volunteers needed to sell wrist bands & merchandise, serving beer & checking Ids Need to have separate tables for beer & merchandise, 2 volunteers @ each
10:00 pm - 11:30 pm 2 Volunteers needed to sell wrist bands & merchandise, serving beer & checking Ids Need to have separate tables for beer & merchandise, 2 volunteers @ each
11:30 pm - 12:00 pm 2 Volunteers to clear and close down merch table & register
Monday, May 25 DAY 3: Clean up & Break Camp
9:00 am - 10:00 am 2 Volunteers to clean up Community Center for Site Stewardship lecture There is no Site Stewardship lecture
11:00 am - 1:00 pm 4 Volunteers to do LNT at campsite
1:00 pm - 3:00 pm 4 Volunteers to take down tent & camp
3:00 pm - 5:00 pm 2 Volunteers to clean up Community Center No need for community center on Sun.